Every site with an address and access notes.
The B&B rooms, the weights room, the office, the apartment: every place you work at has its own record, with the address and the notes to get in. No more “I can't find it” and “how do I get in?” calls.
- Everything needed to get inAccess method, key safe code, alarm code and notes, on the site's record.
- In large type, on the cleaner's phoneThe codes appear in the job as soon as the cleaner opens it, even before check-in.
- The right gate, not just the addressMove the pin on the map and the cleaner's directions take them there.
20 minutes, on your own data.
Only you know the alarm code.
Codes, keys and intercoms live in a chat, on a scrap of paper or in the memory of whoever's been there before.
When a new cleaner goes, or the one who knows the place is off sick, the first call is to you.
With CleanFlow every site has its own record, with address, access method, codes and checklist: among your cleaners, only the one doing that job sees them.
From the record to the right door.
Link the site to the client
A name you'll recognise, the type and the address picked from the suggestions: the site shows up on the map with the others.
Write how to get in
Choose the method: “Self-access” with key safe and alarm, “Property owner present” or “Key available”. Then the codes and notes.
Add the checklist
The things to do at that place, written once, with required items: they arrive on every job there by themselves.
The cleaner opens the job
They get directions, a one-tap call to the client and the “How to get in” box, with the codes in large type.
Unlimited sites, access notes, the map and per-site checklists are on every plan.
A checklist, item by item.
Example
On Magnolia B&B — Rooms 1-3 you add “Check the minibar” to the checklist. There are 4 jobs scheduled and one in progress.
The item reaches the 4 jobs that haven't started; the one in progress stays as it was.
The checklist has 6 items, 2 of them required. Elena is about to finish the job with one required item unticked.
Before closing she reads “1 required checklist item is missing.” She can still finish the job.
The job closes with 5 items ticked out of 6.
The PDF report says “Checklist (5/6 completed)”, with the missing item marked.
What you stop dictating over the phone.
- Reading out the alarm code to someone already at the door.
- Sending the address on WhatsApp before every job.
- Explaining where the keys are to someone who's never been.
- Reminding people out loud what needs doing at that place.
The site belongs to the client. And it shows.
A B&B isn't one place: there are the rooms and the common areas, maybe with different needs. Every site is linked to its client, so the record stays one and the places are all in their place.
Magnolia B&B
2 linked sites
Rooms 1-3
Common areas
Intercom, keys, alarm: the notes travel with the job.
“Ring twice”, “the keys are with the caretaker”, “mind the dog”: write them once on the site and the cleaner finds them on their phone, inside the job. Without calling you at 7 in the morning.
Lambert house
Access notes
Ring twice and wait. Small dog in the garden, harmless.
On the cleaner's phone
Mrs Lambert
Lambert house · 3 Rose Lane
Every job is tied to the right place.
In the schedule and in the daily agenda every row has its site: who goes where is written down, not remembered. And when a client has more than one place, there's no room left for mix-ups.
- 08:00Magnolia B&BCommon areas cleanCommon areas
- 09:00The Bennett familyWeekly cleanBennett apartment
- 22:30FitZone GymWeights room cleanWeights room
The doubts about codes and keys.
«Codes and alarms inside an app? I don't trust it.»
Among your cleaners, only the one assigned to that job sees them: cleaners can't open the list of sites, they only see their own jobs. The codes also go on the printed work plan: collect those sheets at the end of the day.
«The client changes the code every couple of months.»
Change it on the site's record and every job shows the new one, including the ones already on the schedule. Only sheets you've already printed keep the old one.
«What if the cleaner still can't get in?»
From the job they call the client in one tap, if there's a number on file, or send “No access” to the office: you get an email.
Questions about sites.
The client is who pays you, the site is the place you go to clean. A client can have more than one, and it's the site that carries the address and the instructions for getting in.
Yes: write it on the site, with required items, and it arrives on every job there. Items you add on a single job are added to the site's ones.
It happens when the address was typed by hand and the street directory can't find it. The site stays in the list, and under the map it says how many are missing. Open the record and tap the map where the entrance is: from then on, nothing moves that pin automatically.
No: unlimited sites, access notes, the map and per-site checklists are on every plan.
Want to see it on your own data?
20 minutes, on your own data.